Taking a good minutes to the meeting

Business meetings may be conducted formally or informally, depending on the company and the circumstances.

First obtain the meeting agenda, minutes from the last meeting, and any background documents to be discussed. Get a person to minutes the meeting as taking minutes does not participate in the meeting or consider using a tape recorder to ensure accuracy.

Write minutes of the meeting of the name of the persons attened, the date, the time and the place where the meeting held.

Circulate a sheet of paper for attendees to sign. As this can also help identify speakers later in the meeting. If the meeting is an open one, write down only the names of the attendees who have voting rights. Check who arrives late or leaves early so that these people can be briefed on what they missed.

Write down items in the order in which they are discussed in the minutes to the meeting and record the motions made and the names of the persons. Also the motion adopted or rejected.

Avoid writing down the details of each discussion. You do not need to record topics irrelevant to the business at hand. Taking minutes is not the same as taking dictation.

Wish and welcome them before the meeting and thank them after the meeting