minutes to a good meeting

Have you ever wondered what exactly is up with minutes to a meeting. A minutes to a meeting is to summarize the discussion, capturing key points and decisions reached. When someone takes on an assignment, a deadline is set, or other important agreements are reached, make sure to record them. This will serve as a reminder when the minutes are read later on.

Here are some points for a minutes to a good meeting.
Separate fact from opinion. Facts are objective and indisputable; opinions are personal views.They serve as a record of decisions and details when people's memories fail or when they disagree. They remind people of assignments they've taken on and deadlines they need to meet. They inform those not present of what happened at the meeting. They give future members of the organization a way to build on past successes and avoid reinventing the wheel.

Everyone knows an agenda leads to an effective meeting. Yet, many people "save time" by neglecting to prepare an agenda. Invite only those who can contribute to achieving your goals for the meeting. These are the results you want to obtain by the end of the meeting.

Write out your goals before the meetings. They should be so clear, complete, and specific that someone else could use them to lead your meeting. Also, make sure they can be achieved with available people, resources, and time. Specific goals help everyone make efficient toward relevant results.

Realize that a meeting is a team activity. Save tasks that require a team effort for your meetings.

It might be a good time to write down the main points covered above. The act of putting it down on paper will help you remember what's important about minutes to a meeting.